Academic Records Management System
Today's independent, religious and charter Educational Institutions need to manage more information than ever before. Without a strong internal infrastructure for instructors, system administrators and other departments to share data, critical Institutional and student information can be lost, or worse - communicated incorrectly - leading to a host of problems that can affect your school’s image and endurance.
To remain competitive, institutes need a simple solution that can run individual functions, connect their entire operation, use the Web based & communication modules as a key communication tool and simplify day-to-day operational responsibilities which are vastly possible with our comprehensive Institute automation solution i.e. ARMS (Academic Records Management System).
VERDEX, a Focus associate is involved in providing automation solutions to Education Institutes, having its expertise in the education domain and hands on experience in implementing ARMS (Academic Records Management System) at venerated universities.
ARMS is completely customizable software as per the requirements & budget of client. We made it available in 3 flavors to fit the global market.
ARMS - School
ARMS-School Comes with the following Modules. Please click on the sliders to know more about each module.
1. Application
- Records all the personal, contact, & guardian information.
- Record received documentations, supports scanning & saving to files.
- Records previous school / college details.
- Records medical status.
- Record Program Level (e.g. Short-term courses, Undergraduate Degree).
- Records documents submitted & stores scanned documents.
- Tracks both inquiries & applications originating from a variety of sources.
- Accepts application through WEB.
2. Admission
- A complete plan of study is provided for diff. programs and diff. Semester.
- Create an Academic Calendar considering known/anticipated holidays.
- Ranking Application (filtering and admitting students based on TOEFL / GRE etc.
- Generate ‘Offer of Admission’, when all the criteria for admission are met.
- Maintain record of system generated correspondence.
- Record Miscellaneous Notes (free text search would be preferred).
- Suggest a sequence of courses to new students (with ref. to the selected.)
- Screen Designer helps in adding user defined fields in the admission.
- Changing Applicant’s Status (from ‘Pending’ to either ‘Admitted’ or ‘Refused’. Academic Records Management System.
3. Registration
- Suggest a sequence of courses to a new student (with reference to the selected course).
- Produce Course Catelogue (session’s timetable) with Course Code, Course Name, Credit Value, Meetings by day & start/end times, Room No., Instructor’s name, Enrollment restrictions (e.g. level within degree / program).
- Allow registration to only those students who have ‘ advisory approval’.
5. Student Attendance
- Allow instructor to record daily attendance for each student in each class.
- Monitor late and absenteeism. (Consecutive occurrences of lateness equals and absence).
- Identify students to be warned based on the minimum attendance requirements of each class.
- Maintain record of ‘warning letters’ (along with the corresponding periods of absences) issued to the students based on their attendances.
- Generates reports section wise/student wise filter on any given condition.
Note: ARMS-School can be installed on stand alone system only. 1No's Server and 2No's User Licenses Provided.
ARMS - Lite
ARMS-Lite Comes with the following Modules. Please click on the sliders to know more about each module.
1. Application
- Records all the personal, contact, & guardian information.
- Record received documentations, supports scanning & saving to files.
- Records previous school / college details.
- Records medical status.
- Record Program Level (e.g. Short-term courses, Undergraduate Degree).
- Records documents submitted & stores scanned documents.
- Tracks both inquiries & applications originating from a variety of sources.
- Accepts application through WEB.
2. Admission
- A complete plan of study is provided for diff. programs and diff. Semester.
- Create an Academic Calendar considering known/anticipated holidays.
- Ranking Application (filtering and admitting students based on TOEFL / GRE etc.
- Generate ‘Offer of Admission’, when all the criteria for admission are met.
- Maintain record of system generated correspondence.
- Record Miscellaneous Notes (free text search would be preferred).
- Suggest a sequence of courses to new students (with ref. to the selected.)
- Screen Designer helps in adding user defined fields in the admission.
- Changing Applicant’s Status (from ‘Pending’ to either ‘Admitted’ or ‘Refused’. Academic Records Management System.
3. Registration
- Suggest a sequence of courses to a new student (with reference to the selected course).
- Produce Course Catelogue (session’s timetable) with Course Code, Course Name, Credit Value, Meetings by day & start/end times, Room No., Instructor’s name, Enrollment restrictions (e.g. level within degree / program).
- Allow registration to only those students who have ‘ advisory approval’.
5. Student Attendance
- Allow instructor to record daily attendance for each student in each class.
- Monitor late and absenteeism. (Consecutive occurrences of lateness equals and absence).
- Identify students to be warned based on the minimum attendance requirements of each class.
- Maintain record of ‘warning letters’ (along with the corresponding periods of absences) issued to the students based on their attendances.
- Generates reports section wise/student wise filter on any given condition.
7. Academic Performance
- Allow multiple grading schemes (e.g. certificate, foundation, undergraduate, graduate, non-credit, etc.). Certain students can be enrolled simultaneously into more than one program.
- Generate end-of-session status based on GPA and/or other pre-defined variables (e.g.no assessment, in good standing, probation, suspension for a period, termination).
- Ability to customize ‘grading system’ per subject, per course & per semester.
- Allow a combination of grade reporting (e.g. numerical, textual, and notational).
- Track total credits / credits hours completed.
- Record student’s request for graduation at the end of current session.
- Audit academic records of students to determine if all programs/degree requirements have been met else provide a list of unsatisfied requirements.
- Generate GPA and CGPA reports.
- Produce Graduation/ Diploma Certificate.
9. Scheduling
- Maintains Space Inventory of rooms (e.g. room type–class/chemistry lab/computer lab, max seating capacity, available equipment, overhead/computers etc.
- Creation of courses, sections, Instructors. based on anticipated number of students (for that particular course or lab) and the preferred maximum capacity.
- Auto generation of scheduling based on scheduling parameters.
- Allows editing of schedule and make any changes and checks the conflicts.
- Section wise/Instructor wise/Student wise/ Room wise.
12. Library Management
- Books/Magazine detailed Database Management.
- Books/Magazine Categorization.
- Student/Instructor Book Issue/Return/Reservation.
- Fine Collection and Reporting as Integration with Accounting.
- Management Information System and Reporting Tools.
- Supports Dewey Decimal System.
- Library Card Generation.
15. Communication Module(Optional)
- Communication modules is the most technology driven module, which is an interactive module. Using thing module the school can interact with the parents regularly, depending on the auto alerts,
- Using the communication module the school can :
- Send SMS or Email on receiving the application form
- Send SMS or Email on admitting the student in the school
- Send SMS or Email outstanding fee alerts
- Send SMS or Email when fee is paid
- Send SMS or Email of the home work or time-table
- Send SMS or Email of circulars and notice
- Send SMS or Email of attendance status
- Send SMS or Email of examination time table
- Send SMS or Email marks scored in several exams
- Send Email of progress report
- Parents can login and acess the information of the school on the website of the school.
- Parents can login and pay the fees
- Parents can interact with the teachers for information on the performance of the child.
- And many other features can be added, depending on the requirements of the school.
Note: ARMS-Lite can be installed as Client-Server Set up mode, it requires LAN/WAN(Public IP) to setup Nodes. Basic Level Customization allowed. 1No's Server and 8No's User Licenses Provided.
ARMS - Enterprise
ARMS-Enterprise Comes with the following Modules. Please click on the sliders to know more about each module.
1. Application
- Records all the personal, contact, & guardian information.
- Record received documentations, supports scanning & saving to files.
- Records previous school / college details.
- Records medical status.
- Record Program Level (e.g. Short-term courses, Undergraduate Degree).
- Records documents submitted & stores scanned documents.
- Tracks both inquiries & applications originating from a variety of sources.
- Accepts application through WEB.
2. Admission
- A complete plan of study is provided for diff. programs and diff. Semester.
- Create an Academic Calendar considering known/anticipated holidays.
- Ranking Application (filtering and admitting students based on TOEFL / GRE etc.
- Generate ‘Offer of Admission’, when all the criteria for admission are met.
- Maintain record of system generated correspondence.
- Record Miscellaneous Notes (free text search would be preferred).
- Suggest a sequence of courses to new students (with ref. to the selected.)
- Screen Designer helps in adding user defined fields in the admission.
- Changing Applicant’s Status (from ‘Pending’ to either ‘Admitted’ or ‘Refused’. Academic Records Management System.
3. Registration
- Suggest a sequence of courses to a new student (with reference to the selected course).
- Produce Course Catelogue (session’s timetable) with Course Code, Course Name, Credit Value, Meetings by day & start/end times, Room No., Instructor’s name, Enrollment restrictions (e.g. level within degree / program).
- Allow registration to only those students who have ‘ advisory approval’.
5. Student Attendance
- Allow instructor to record daily attendance for each student in each class.
- Monitor late and absenteeism. (Consecutive occurrences of lateness equals and absence).
- Identify students to be warned based on the minimum attendance requirements of each class.
- Maintain record of ‘warning letters’ (along with the corresponding periods of absences) issued to the students based on their attendances.
- Generates reports section wise/student wise filter on any given condition.
7. Academic Performance
- Allow multiple grading schemes (e.g. certificate, foundation, undergraduate, graduate, non-credit, etc.). Certain students can be enrolled simultaneously into more than one program.
- Generate end-of-session status based on GPA and/or other pre-defined variables (e.g.no assessment, in good standing, probation, suspension for a period, termination).
- Ability to customize ‘grading system’ per subject, per course & per semester.
- Allow a combination of grade reporting (e.g. numerical, textual, and notational).
- Track total credits / credits hours completed.
- Record student’s request for graduation at the end of current session.
- Audit academic records of students to determine if all programs/degree requirements have been met else provide a list of unsatisfied requirements.
- Generate GPA and CGPA reports.
- Produce Graduation/ Diploma Certificate.
9. Scheduling
- Maintains Space Inventory of rooms (e.g. room type–class/chemistry lab/computer lab, max seating capacity, available equipment, overhead/computers etc.
- Creation of courses, sections, Instructors. based on anticipated number of students (for that particular course or lab) and the preferred maximum capacity.
- Auto generation of scheduling based on scheduling parameters.
- Allows editing of schedule and make any changes and checks the conflicts.
- Section wise/Instructor wise/Student wise/ Room wise.
12. Library Management
- Books/Magazine detailed Database Management.
- Books/Magazine Categorization.
- Student/Instructor Book Issue/Return/Reservation.
- Fine Collection and Reporting as Integration with Accounting.
- Management Information System and Reporting Tools.
- Supports Dewey Decimal System.
- Library Card Generation.
17. Communication Module
- Communication modules is the most technology driven module, which is an interactive module. Using thing module the school can interact with the parents regularly, depending on the auto alerts,
- Using the communication module the school can :
- Send SMS or Email on receiving the application form
- Send SMS or Email on admitting the student in the school
- Send SMS or Email outstanding fee alerts
- Send SMS or Email when fee is paid
- Send SMS or Email of the home work or time-table
- Send SMS or Email of circulars and notice
- Send SMS or Email of attendance status
- Send SMS or Email of examination time table
- Send SMS or Email marks scored in several exams
- Send Email of progress report
- Parents can login and acess the information of the school on the website of the school.
- Parents can login and pay the fees
- Parents can interact with the teachers for information on the performance of the child.
- And many other features can be added, depending on the requirements of the school.
Note: ARMS-Enterprise can be installed as Client-Server Set up mode, it requires LAN/WAN(Public IP) to setup Nodes. In-Built Customization. 1No's Server and User Licenses will be provided as per the requirement.